Job title: Surplus Assets Administrator

Company: Toronto Transit Commission

Job description: JOB INFORMATION

Requisition ID: 8561

Number of Vacancies: 1

Department: Materials Management (20000009) – Planning & Inventory Control (30000280)

Salary Information: $70,725.20 – $88,415.60

Pay Scale Group: 07SA (CAN/S/J/07SA)

Employment Type: Regular

Weekly Hours: 35 Off Days: Saturdays & Sundays Shift: Day

Posted On: November 16, 2023

Last Day to Apply: November 29, 2023

Reports to: Manager

The Toronto Transit Commission (TTC) is North America’s third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC’s vision is to be a transit system that makes Toronto proud. The TTC’s recruitment efforts are directly aligned to its mission of providing “a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy.”

General Accountability

Responsible for managing the administration process of TTC’s declared surplus assets, with the exception of real estate.

Key Job Functions

• Interact with awarded Contractors on revenue generating contracts for surplus material including but not limited to: ensuring valid insurance is on file and Contractors are registered/attend proper training prior to accessing TTC property, scheduling pick up times; collecting funds and Releases of Indemnification, etc. as required
• Administer assets removal contracts by assisting in the preparation of bid documentation including all required commercial requirements, quantity estimates and preparing award letter for authorization to be sent to the successful Bidder
• Coordinate and administer the sale of surplus assets from a variety of scrap metal types across all TTC locations; including but not limited to the removal of material, ensuring proper documentation is in place prior to material removal, proper use of TTC external weigh scales and ensuring users’ credit(s) are applied, where applicable
• Obtain the appropriate approval for Accommodation of Sales and Donation of surplus assets through the Chief Executive’s Office; coordinate the removal of goods with the recipient
• Monitoring and tracking of key performance targets, all inventory surplus pending requests and sale of dollars from all surplus assets activities through the use of IFS (ERP system), excel, BOE reports and Microstrategy dashboards Coordinating and administering auction contracts for removal and sale of non-revenue tools and equipment and inventory by ensuring all items sold are removed in a timely manner; ensuring Auctioneer adheres to TTC reserve bid, if applicableReconcile inventory figures concerning surplus assets and ensuring proper receipt documentation of Sales Receipts with Finance Department
• Liaising with Procurement & Category Management Department, all TTC User groups; Legal Department; Finance Department, Chief Executive’s Office, other transit agencies and charitable organizations, and external suppliers, as required
• Responsible for associated analysis tasks to support the Inventory Management Section, as required
• Promotes a respectful work and service environment that supports diversity, inclusion, and is free from harassment and discrimination.
• Provides leadership in the development and implementation of inclusive and accessible policies, programs and/or services for employees and customers in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies
• Participation in the TTC customer service Ambassador Program

Skills

Apply analytical skills

Communicate in a variety of mediums

Create, document, and manage information and records

Understand and apply administrative policies, processes, and procedures

Use office technology, software and applications

Education and Experience

• Completion of a post-secondary college diploma or university degree in a related discipline or a combination of education, training and experience deemed to be equivalent.
• Sound knowledge of contract administration and materials management concepts and practices
• Intermediate proficiency with computerized applications and systems related to the work (i.e. Outlook, Word, Excel, PowerPoint, IFS, etc.).
• Sound knowledge of the general market place as it relates to surplus assets and the ability to co-ordinate and administer the disposal of a wide variety of surplus assets
• Well versed in the understanding of hazardous material (i.e. WHMIS)
• Sound judgement, well-developed analytical and problem solving skills, effective interpersonal, oral communication and report/presentation writing skills
• Effective organization with the ability to multi-task in a fast paced environment, and must be detail and accuracy oriented
• Valid Ontario class ‘G’ Driver’s licence is required and required to use own personal automobile to travel to various sites in the GTA for sale of surplus assets
• Working knowledge of inventory management and warehousing practices and procedures would be an asset
• Familiarity with IFS is an asset
• Must have or acquire knowledge of the TTC and Department policies and procedures and documentation relating to the TTC’s surplus assets function
• Required to take Subway/SRT Rule Book Training on an annual basis

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQ(IA+) community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.

Expected salary: $70725.2 – 88415.6 per year

Location: Toronto, ON

Job date: Sat, 18 Nov 2023 03:47:42 GMT