Job title: Financial Proxy Administrator

Company: Computershare

Job description: Job Description:

Location: CA – Onsite Toronto (Richmond Hill)

We’re committed to your flexibility and wellbeing. You’ll experience this through our supportive approach, continuous learning opportunities, empowerment in your role and the ability to balance work and life.

We give you a world of potential

We have a unique opportunity for someone to contribute their talents and strengths as a Financial Proxy Administrator in our Richmond Hill office.

Computershare (ASX: CPU) is a global market leader in transfer agency and share registration, employee equity plans, mortgage servicing, proxy solicitation and stakeholder communications. We also specialize in corporate trust, bankruptcy, class action and utility administration, and a range of other diversified financial and governance services.

Founded in 1978, Computershare is renowned for its expertise in high integrity data management, high volume transaction processing and reconciliations, payments and stakeholder engagement. Many of the world’s leading organizations use us to streamline and maximize the value of relationships with their investors, employees, creditors and customers.

Interested? Keep on reading to find out a bit more about this opportunity!

A role you will love

The Financial Proxy Administrator will be responsible for tabulation and reporting all incoming proxies within the designated deadlines.

Major Responsibilities:

• Must have the ability to deal with high volumes and tight/changing deadlines whilst performing multiple tasks.
• Read material requiring understanding of content in items such as instructions, procedure manuals, proxies, Proxy Protocol and correspondence.
• Must use basic arithmetic, established arithmetic formulas or procedures to calculate or prepare routine information.
• Required to plan some aspects of their own work within specified deadlines and according to priorities set by others.
• Perform routine, specialized, technical tasks, procedures or calculations requiring training in the specialty area.
• Ensure all related materials are accurate and transferred to internal database.
• Ensure all setups are accurate i.e., meeting setups, high volume scanning.
• Ensure all omnibus proxies have been electronically or manually uploaded and audited.
• Ensure that all proxies are processed utilizing image software, validated in accordance with Proxy Protocol, service standards, policy and procedures.
• Ensure all external electronic files being received are handled in accordance with Proxy Protocol, service standards, policies and procedures.
• Ensure all registered appointing proxies are coded, voted and filed accordance with Proxy Protocol, service standards, policies and procedures.
• Ensure all Broker appointments/ Late Votes are sent to Client Services in accordance with procedures.
• Ensure that all invalid proxies and any votes that exceed share balance are handled in accordance with procedures.
• The job has responsibility for providing service to internal or external clients in a timely manner according to the specific requests and stated expectations of the client.

What will you bring to the role?

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Skills and Experience required:

Must be willing to cross-train amongst various teams and apply such knowledge on a regular basis.

• Post Secondary education required.
• Canadian Securities Course and/or Trust Institute course is optional but preferred.
• Must be extremely organized and detail oriented.
• Must be proactive and someone who takes initiative.
• Exceptional ability to meet multiple deadlines daily.
• Ability to multi-task between daily operational responsibilities and projects as assigned.
• Must have excellent Microsoft application skills, strong excel skill sets are essential.
• Ability to adapt to the changing needs of the department, including working a rotating shift schedule between the hours of 8am and 9 pm EST.

Rewards designed for you

Parental leave. We offer paid parental leave, flexible working, and a caring and inclusive culture.

Health and wellbeing. Our health and wellbeing rewards can be tailored to support you and your family, even your pets. These include medical, dental, vision and a wellness reimbursement.

Paid time away from work. Our employees enjoy a competitive paid time off package, including a day each year to volunteer time for a good cause that is important to you.

Save for your future. We will support you along your retirement savings journey with 401k matching and tax-advantaged flexible spending plans that include healthcare, dependent care, and commuter.

Income protection. To ease concerns when the unexpected occurs our package includes short and long-term disability benefits, life insurance, supplemental life insurance (single/spouse/family) and more.

Employee Share Plan. Set aside salary to purchase shares in our company and you’ll increase your investment when you receive a generous company contribution towards additional shares.

Extra rewards. From tuition reimbursement to cash bonus recruitment referral programs, our comprehensive benefits package offers a multitude of options.

#LI-DW1 #LI-Onsite

About Us:

A company to be proud of

Computershare (ASX:CPU) is a world leader in financial administration with 14,000+ employees across 22 different countries delivering expertise to over 25,000+ clients. At Computershare, it’s more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of the world of opportunities we have available. With infinite possibilities, we could take you anywhere.

A diverse and inclusive place to work

Computershare celebrates the diversity of our people, and we welcome applications from everyone. We believe that having a culture of inclusion is essential in delivering good results. Attracting, retaining, and developing a diverse workforce where employees feel valued, respected, and empowered allows people to reach their full potential. As a business this diversity helps us to better reflect and understand our customers’ needs to allow us to drive better outcomes.

We are happy to accommodate individual needs during your application journey. If you require disability accommodations or adjustments, please email us at detailing your requirements and contact information.

Computershare is an equal opportunity employer. Qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, protected veteran status, or other characteristics protected by applicable law.

About the Team:

Since 1978 we have been trusted by other companies to manage their shareholder registry and shareholder transactions. Since then, as our clients’ needs evolved, so has our portfolio of services. We help companies to manage their relationships with investors more effectively and fulfil complex company secretarial obligations, regulatory and governance requirements.

Working in Issuer Services could mean anything from assisting shareholders with their portfolios, managing company meetings, enabling access to global markets, or supporting the highest standards of regulatory compliance across the world.

Expected salary:

Location: Toronto, ON

Job date: Sat, 16 Sep 2023 06:56:30 GMT