Job title: Executive Assistant

Company: Blue Cross

Job description: Description :

Saskatchewan Blue Cross®, one of Saskatchewan’s Top Employers, is currently recruiting for a full-time temporary Executive Assistant to join our team to support the Chief Transformation Officer through the Transformation Journey. This position offers the flexibility to be in-office or participate in hybrid options in our Saskatoon and Regina office. This is a temporary position for up to 18 months, with possibility of extension.

JOB FUNCTION

If you are passionate about providing administrative support, being organized, detail oriented, and assisting on projects, then we’re looking for you! Reporting directly to the Chief Transformation Officer, the successful candidate will be responsible for providing administrative communications support, calendar management, and assist in facilitating the achievement of overall program goals and objectives.

WHY CHOOSE SASKATCHEWAN BLUE CROSS?

We’re driven by a mission to empower communities on their journey to whole health and wellness, and have a lot of exciting things ahead of us. We’re improving our members’ experiences through investment in our people, technology, services and products. When you join our team, you’re joining an organization where employees are valued, recognized for their contributions and empowered to make us stronger. The wellbeing of our employees, our members, our partners and our communities is at the heart of our operations.

Saskatchewan Blue Cross is on an incredible journey right now! We’re building a bright future together, and it’s a truly transformative time. We’re in the midst of a multi-year journey to reinvent key parts of our business through digitization, new product and service agility, and a suite of new tools to enable stronger relationships with our broker partners and our members.

Our industry is evolving fast, and so are we! We’re looking for people who:

• Share our values
• Believe that creating great experiences is totally within their control
• Collaborate and always set others up for success
• Build positive relationships and an understanding of what people’s needs are
• See solutions and possibilities (not problems!)
• Are simply outstanding at what they do

DUTIES & RESPONSIBILITIES

• Provide administrative support and coordination for various committees, teams, or special projects. This includes preparing or providing materials to members, maintaining accurate records of meetings, correspondence, and reports, tracking and following up on decisions and outcomes where appropriate
• Provide day to day organization and calendar management for the Chief Transformation Officer
• Make travel and event arrangements and provide itineraries
• Attend meetings, prepare agendas, take minutes, and follow up on action items
• Coordinate meeting logistics, prepare and organize presentations and other required materials
• Create letters, presentations, and other similar materials and documentation
• Compile and input data to prepare required reports
• Establish and maintain effective interactions with other staff and members of the leadership team
• Provide general administrative support including copying, collating, and organizing documents and files
• Assist with the planning and promotion of functions and special events
• Manage bill payments, invoices, and expenses
• Assist with the editing and proofreading of internal and external communication tools including but not limited to brochures, publications, displays, advertisements, articles, reports, and web content as required
• Anticipate needs, problem solve, monitor issues, and ensure that the Chief Transformation Officer is kept informed
• Liaise with key individuals both inside and outside the organization
• Perform other related projects and assignments as required

QUALIFICATIONS & SKILLS

• Completion of a two-year Diploma or Certificate from an accredited post-secondary institution in a relevant field (i.e. Business Administration), with 2 to 4 years related experience
• Previous experience on a large-scale transformation project would be preferred
• Previous experience in specific area or knowledge of the insurance industry would be desired
• Proficiency with Microsoft Word, Excel, PowerPoint, and a proven ability to easily learn new software programs
• Knowledge of office procedures and business communications, including the ability to style and format letters, memoranda, meeting minutes and reports
• High level of professionalism demonstrating the ability to handle sensitive and confidential information is essential
• Excellent verbal and written communication skills including the ability to compose effective correspondence
• High level of responsibility, integrity, discretion, attention to detail, professionalism as well as strong problem-solving, analytical, and organizational skills
• Self-starter, team player and ability to deal effectively and professionally with various levels of business contacts
• Ability to communicate professionally with the public, peers and co-workers, and work effectively in a team environment
• Ability to work effectively in a dynamic environment with multiple shifting priorities and the ability to meet deadlines
• The successful candidate will be required to undergo a background check
• Must be legally entitled to work in Canada on an unrestricted basis

#SBCCareers

Expected salary:

Location: Saskatoon, SK

Job date: Thu, 22 Jun 2023 07:06:56 GMT