Job title: Executive Assistant

Company: Hub International

Job description: HUB International is continuously GROWING, and we are looking for individuals with an ENTREPRENEUR mindset to join our team!

We are BC’s largest insurance broker, growing 15% year over year! We offer stability, career development opportunities, and a strong team working environment. Whether you’re just starting out in insurance, or a seasoned veteran, HUB can take you to your next career goal.

We are Proud to Offer

• Competitive compensation
• Comprehensive tuition financing and career-related training and development
• Team Contests, Performance Recognition, & Team Events
• Company matching RRSP contributions
• Customizable flexible benefits options for you and your family
• We promote work-life balance through flexible scheduling and hours
• A progressive employee assistance program through LifeWorks
• Mental and physical wellness initiatives
• HUB Cares: we are a company that gives back and is active in the community
• Mileage reimbursement for vehicle use (if applicable)

The Opportunity

We are seeking an Executive Assistant to support our President and Executive Management team. The ideal person is an independent self-starter who is resourceful and takes initiative to execute tasks in an efficient and streamlined manner; You are encouraged to recommend best practices for managing administrative and operational duties effectively. You must thrive in a dynamic and ever-changing landscape. Your foresight can prevent problems before they even arise, but if problems do come up, then you have a natural ability to independently assess the situation and find a solution.

Our Burnaby Still Creek head office location is centrally located in the Willingdon Business Park near Brentwood Town Centre. This location is easily accessible by the Gilmore sky train station with many shops, restaurants and other amenities nearby.

The Responsibilities

• Provide direct administrative and office management support to all members of the executive team, as directed.
• Maintain work schedules and calendars of executive management
• Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
• Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.

• Source and book venues, transportation options, and all other event needs
• Coordinate & manage client and employee gifting
• Coordinate and order catering for multiple office events/meetings

• Meeting Coordination and Management (On-site and Off-site)

• Schedule, plan and organize meetings
• Set up and take down meeting rooms
• Prepare meeting agendas, minutes
• Convert data to visual presentations (PowerPoint, Word, Excel and Visio)
• Prepare reports, audit replies, letters
• Provide administrative support as required for day-to-day business operations or special projects
• Submit expense reports via Oracle
• Coordinate & book travel via Concur
• Other duties and responsibilities as assigned

The Requirements

• 3+ years of experience in a similar role supporting others at the executive level
• Experience upholding high standards of ethics and confidentiality while handling sensitive information
• Can organize, prioritize, and work in a fast-paced, dynamic environment with ever- changing priorities

• Highly detail-oriented individual who works with a great level of accuracy
• Strong client servicing skills; able to build rapport and relationships to better understand and support their internal partners and their needs
• Strong verbal and written communication skills
• Tech-Savvy: Proficient in MS Office (Outlook, Word, Excel, PowerPoint, Visio) with experience using pivot tables, V-Lookups, and Excel formulas

Asset Experience that Will Make You Stand Out

• Post-Secondary education
• Insurance industry experience

The Soft Skills

• An independent self-starter who can problem solve and effectively execute tasks with confidence and diligence
• Honest and transparent individual who communicates with candor
• Motivated individual who is looking to build a long-term career with HUB
• Strong team player who can coordinate and collaborate well with others
• Ability to exercise good judgment, show initiative and be proactive

Our Culture Starts with You

• We are looking for SELF-STARTERS with an ENTREPRENEURIAL mindset who will take OWNERSHIP of their business
• We want you to be INNOVATIVE and open to sharing your ideas
• You work with URGENCY while providing a high level of PROFESSIONAL SERVICE

towards our customers, communities, & colleagues.

• You are a TEAM PLAYER who positively impact those around them; We MOTIVATE

each other to GROW TOGETHER

• You work with a high degree of INTEGRITY and ACCOUNTABILITY

Department Office Administration & Clerical

Required Experience: 2-5 years of relevant experience

Required Travel: Negligible

Required Education: Some college (no degree)

Expected salary:

Location: Burnaby, BC

Job date: Thu, 06 Jul 2023 22:44:24 GMT